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Administrative Assistant (Durham, NC)

compensation: $45-55K
employment type: full-time

An Administrative Assistant is needed for a leading biotech/pharmaceutical company in Durham, NC. This is a direct hire opportunity!

Responsibilities:

Provides high level organization of the office, reporting, and filing systems
Reads, routes, and responds to routine and recurring items
Opens, and flags mail for Senior Executives’ immediate attention; initiates and composes correspondence
Manages complex and changing calendars and detailed travel planning
Prepares monthly, quarterly, and year-end documents/reports with timeliness and accuracy
Tracks and submits expense reports, check requests and other data as requested
Composes briefings, executive summaries, and reports
Ensures efficient creation and distribution of reports, communications, and other critical documents
Identifies processes, system improvements, and communication protocols, to maximize the efficiency and organization of the executives
Prepares and distributes meeting agendas, takes meeting notes, arranges catering and technology needs
Creates and prepares presentations, which may include retrieving supporting data, for presentations at meetings
Acts as organizer for meetings (communicates agenda, confirms logistic and technology needs and orders catering if required)
Sets up dashboards and spreadsheets to chart and track milestones, goals, and deadlines
Manages designated special projects
Maintains business dashboards, performing updates, research and analysis as needed
Helps draft presentation outlines, PowerPoint slides, and other communications
Represents Senior Executives when they are out of the office or unavailable
Greets visitors and responds to calls, providing information and making appointments, or referring to others
Establishes and nurtures relationships with the direct reports and the cross-functional leaders
Makes decisions and problem solves as needed for the Senior Executives to minimize delays
Serves on cross-functional committees representing Senior Executives’ point of view
Manage calendars and coordinate appointments for staff, sales, leadership, and client meetings
Works collaboratively with other Executive Administration team members to provide integrated support to Senior Executives

Requirements:

BS/BA or equivalent combination of education and experience with a minimum of 3+ years of Administrative Assistant experience supporting Senior level executives preferably in a biotechnology or pharmaceutical environment
A highly dependable self-starter who thrives in a fast-paced, results-oriented environment
Excellent written and verbal communication skills
Proven ability to handle confidential information competently and with discretion
Detail and deadline oriented
Professional, flexible and independent
Strong customer service orientation with ability to use independent judgment and make sound decisions
Effective problem solving and analytical skills
Exceptional interpersonal skills
Proficient with Microsoft Office Suite
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6980453916

posted:

updated:

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